Food & Beverage Vendors

Food Vendors
Photo by Kyle Hamilton


Thank you for your interest in being a vendor for the 2024 Wapiti Music Festival! Wapiti hosts approximately 2500 festival-goers per day and has sold out the past few years. Each year we see increased applications for vendors and we are excited to bring a fresh experience to our community.

Festival dates for 2024 are August 9 and 10.

Vending is from Friday 5pm till 11pm. Saturday Noon till 11pm. More details are in the vending package if accepted.

For vendors, preference will be given to those who:

  • Offer compostable or recyclable packaging.
  • Bring a fresh and varied experience for Fernie.
  • Provide professional and detailed applications.
  • Accommodate a variety of dietary needs.

Previous years as a vendor do not guarantee entry into the festival.


  •  Drink Primary Vendor (ex/ coffee truck, kombucha etc.) $300
  • Includes:
    • Includes Friday and Saturday Wapiti Passes
    • Access to Fernie city water
    • Grey water disposal
    • Support from the waste and recycling management team
    • Access to our generators (surcharge may apply)
  •  Food Primary Vendor self-powered=$350, require power=$400
  • This includes:
    • 4 weekend passes for employees
    • Access to Fernie city water
    • Grey water disposal
    • Access to our generators
    • Support from the waste and recycling management team

If you require more staff for the weekend please contact the vendor manager to discuss discounted passes.
Please note that at this time there is no vendor camping available


  • April 1: Application deadline. Note: we will continue to accept vendor applications after this date if space are available.
  • April 15: Selections sent out. At this time an email will be sent out to everyone to invite those who have not received an acceptance email to join our waitlist.
  • May 1: Payment deadline Note: your spot is not secured until fees have been paid. Please note: vendor fees are non-refundable.
  • May 15: Vendor documentation due – documents (eg. insurance, food permit approvals, etc) are due. Note: you are not officially accepted until your documents have been received.
  • May 15: If spots become available we will begin to contact those on the waitlist.

*fields are required

    Your Name (required)

    Business Name (required)

    Your Email (required)

    Phone Number (required)

    Help us find you on social media:
    If you're not on social media be sure to include photos so we can get an idea of your setup.



    Do you have a business license? (required)
    Do you have liability insurance? (required)
    Do you have BC Food Safe? (required)

    Vendors are required to submit liability insurance with the City of Fernie & Wapiti listed as additionally insured.
    If accepted will you submit your insurance paperwork by May 1st?

    What is on your menu? (required)

    What are the dimensions of your truck/trailer setup? (required) (feet)


    If you utilize a food truck, what side of the vehicle do you vend from?
    Driver's SidePassenger Side

    Attach a photo of your tent/site setup (maximum size 1MB gif|png|jpg)

    What do you need to operate?
    PowerWaterGarbageGrey Water

    If you need power, how many amps do you require? (required)

    If you will need power other than a standard wall plug, please attach a photo of your power plug(maximum size 1MB gif|png|jpg)


    Wapiti Music Festival is striving to be greener and more sustainable. For example, we offer water bottle refill station and sell stainless steel beer and wine glasses to minimize waste. Please describe how your food truck aligns itself with our values.

    Examples of other festivals you've vended at:

    What else would you like us to know about you?

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